AG GPF Instructions to DDO

AG GPF Pay bill preparation instructions to DDO

1. Amounts of subscription should be rounded to whole rupees.
2. The account numbers should be arranged in serial order.
3. The guide letters (i.e. GA, PH, Medl etc.) should invariably be suffixed to the Account Numbers.
4. Reasons for discontinuance of subscriptions should be given (i.e. official “Proceeded on leave”, “Transferred to”_______Office-District, “Quit service, died or discontinued”.)
5. Against new names, it should be written that new name is a new subscriber or “New Subscriber” transferred from _______Office-District etc.
6. The total of the schedule should be struck and written both in figures and words.
7. Month of recovery should be clearly indicated.
8. Schedules should be prepared neatly and legibly and separately for class IV employees.
9. Correct Classification should be recorded on schedules, challans and debit vouchers.
10. Subscriptions, refunds towards TAs should be separately indicated. Refunds should be supported by installments and the amount of loan outstanding.
11. Schedules and Vouchers should be arranged in order as per the list.
12. Original authorizations should be enclosed to Debit Vouchers of Final Payment Cases.
13. The challans should contain the details of the amounts remitted thereon on overleaf instead of separate sheet enclosed to the challans.
14. 11 digit code should be recorded in schedules.
15. Uniform format of schedule for all recoveries of GPF (Viz. subscription, DA etc.) should be adopted.
16. TA / PFW sanction orders should invariably attached to the debit vouchers.
17. Debit vouchers should be entered as per LOP.
18. No debit voucher should be missing.
19. There should not be any overwriting on the debit vouchers.
20. Payments on Booster scheme should be made along with GPF Payments.
21. Classification of Booster Scheme payments should be done correctly.
22. Ensure that points indicated in the check list, to be kept in mind by DDOs while forwarding GPF Final Withdrawal applications, are compiled with.
23. Page-wise totals where necessary should be worked out
24. In case of challans, please mention the GPF account number and name of the subscriber in all copies.

• There should be no overwritings.
• Misclassification of the Credits / Debits of Class IV employees should not be done.