GO.01 Re-designation, Absorption of Employee into Ward Secretaries, De-notification

Whenever the Government notifies the jurisdiction of a ULB by merging part(s) or whole of Gram Panchayat(s) into the near by ULB or constituting a new ULB, or conversely a part or whole of a ULB is de-notified constituting the area into a new Gram Panchayat (s) or merges the area into neighboring Gram Panchayat (s), such decisions require that the MA&UD, PR&RD and GVWV & VSWS Departments to appropriately migrate the matters pertaining to Secretariats, Secretariat Functionaries, Volunteers, Volunteer’s clusters and Household mapping in the particular areas from Rural to Urban and vice versa

The following is the comparative statement of posts sanctioned in Village / Ward Secretariats, for absorption of services of functionaries in Ward Secretariats:

After careful examination of the matter in detail, the Government hereby issued the following orders, so as to ensure continuous delivery of services in the Ward Secretariats without any interruption:

In respect of Secretariat functionaries:

1. The Village Secretariats in the said localities shall re-designated as “Ward Secretariats” and they shall continued without disturbing any single Secretariat since the Urban areas are future growth areas.
2. While merging a part of Gram Panchayath (GP) or complete GPs at the time of notification of an Urban Local Body (ULB) or merging in the existing ULB, if the jurisdiction of a Village Secretariat falls both into Urban & Rural areas, then the concerned Municipal Commissioner and MPDOs shall take a decision, on mapping of the House Holds (HHs) / clusters with the Village / Ward secretariats based on geographical contiguity. If the existing Village Secretariat building is situated within the new jurisdiction of the ULB, then the same shall handed over to the concerned ULB by PR&RD Department.
3. The nomenclature of the posts in Village Secretariat shall converted in Ward Secretariats as follows:

1. The services of the Village Secretariat Functionaries working against the posts shall absorbed against the converted posts in the Ward Secretariats, subject to submission of their options to continue in Ward Secretariats, which will be called for by the respective Municipal Commissioner.
2. If any of the above Village Secretariat Functionary opted to continue in Village Secretariat, their services may be relieved by the concerned Municipal Commissioner and placed at the disposal of their parent Department for further postings.
3. The posts of Agriculture / Horticulture / Sericulture Assistants and Veterinary / Fisheries Assistants along with Functionary shall be continued in the said Secretariat / RBK Jurisdiction except in the (3) Villages Secretariats of Sanivarapupeta, Satrampadu, Tangellamudi of Eluru District which were already merged into Eluru Municipal Corporation.
4. In case any Functionary not opted to work in Ward Secretariat the said
   vacancy shall filled by the respective parent Department.
5. The salaries of the Secretaries, who are opted to come into MA & UD
   Department in the newly notified NPs / Municipalities, shall be drawn from 2217-80-001-00-09-010-011 Head of Account by the Municipal Commissioner of the concerned NPs/Municipalities.
6. Accordingly, the Director of Treasuries & Accounts shall issue orders to the concerned District Treasury Officials to allow the salary bills of the Ward Secretaries.
7. The pay scale & seniority of the secretaries shall be fixed as per the existing Service Rules.
8. The Sanitation work in these Ward Secretariats shall entrusted to any of the existing Functionary of these Secretariats or Ward Sanitation Environment Secretary working in nearby Ward Secretariat.
9. The parent departments of Village Revenue Officer, Mahila Police, ANM
   and Energy Assistant shall take necessary action for continuation of the said functionaries in the re-designated Ward Secretariats.

In respect of Volunteers:

1. The Grama Volunteers working in the rural areas shall converted as Ward Volunteers duly deleting the sanctioned strength from PR&RD Department and adding the same in MA&UD Department.
2. The honorarium shall be drawn from 2217-80-191-00-88-290-294 Head of Account by the Commissioner of respective Nagar Panchayat / Municipality / Municipal Corporation in the capacity of DDO.
3. The Director of Treasuries & Accounts shall issue orders to the concerned District Treasury Officials for allowing the Honorarium of the Ward Volunteers.
4. Similarly, in case of any Nagar Panchayat / Municipality is de-notified as Grama panchayath due to administrative exigency, the following orders are hereby issued:
5. In respect of Secretariat functionaries:
6. The Ward Secretariats in the said localities shall re-designated as “Village Secretariats”.
7. While detaching a part of the ULB, if the jurisdiction of a Ward Secretariat falls both into Urban & Rural areas, then the concerned Municipal Commissioner and MPDOs shall take a decision, on mapping of the HHs/clusters with the Village/Ward secretariats based on geographical contiguity. If the existing Ward Secretariat building is situated within the new jurisdiction of the GP, then the same shall be handed over to the concerned GP by MA&UD Department.
8. The nomenclature of the posts in Village Secretariat shall converted in Ward Secretariats as follows:

* If qualified and opted for Veterinary / Fisheries Assistant

1. The services of the Ward Secretariat Functionaries working against the posts shall absorbed against the converted posts in the Village Secretariats, subject to submission of their options to continue in Village Secretariats, which will be called for by the respective MPDO.
2. If any of the above Village Secretariat Functionary opted to continue in Ward Secretariats, their services may be relieved by the concerned MPDO and placed at the disposal of RDMA or their parent Department for further postings.
3. In case any Functionary not opted to work in Village Secretariat the said vacancy shall filled by the respective parent Department.

• The salaries of the Functionaries, who are opted to work in Village Secretariat in the newly notified jurisdiction of Gram Panchayat shall drawn from 2515-00­198–0053–010–011 Head of Account through respective DDOs.
• Accordingly, the Director of Treasuries & Accounts shall issue orders to the concerned District Treasury Officials for allowing the salary bills of the Village

1. The work relating to Agriculture/Horticulture/Sericulture and Veterinary / Fisheries Assistants shall entrusted to the Agriculture I Horticulture /
   Sericulture and Veterinary / Fisheries Assistants working in nearby Village Secretariats / RBKs based on the requirement in consultation with Agriculture & Cooperation, Animal Husbandry, Dairy Development & Fisheries
2. The pay scale & seniority of the Functionaries shall fixed as per the existing Service Rules.

In respect of Volunteers:

1. The Ward Volunteers working in the Urban areas shall converted as Grama Volunteers duly deleting the sanctioned strength from MA&UD Department and adding the same in PR&RD Department.
2. The honorarium shall drawn from 2515-00-198-005-2290-029VN Head of Account by the Panchayat Secretary of respective Grama Panchayat in the capacity of 000.
3. The Director of Treasuries & Accounts shall issue orders to the concerned District Treasury Officials for allowing the Honorarium of the Grama

The Commissioner & Director of Municipal Administration is authorized to re-designate Village Secretariats as Ward Secretariats, Grama Volunteers as Ward Volunteers in case of notification of Grama Panchayats as Nagar Panchayats / Municipalities or merging of Gram Panchayat(s) / part(s) or Hole of Gram Panchayat(s) into neighbouring Municipalities I Municipal Corporations. Further he / she shall complete the entire process and ensure functioning of said Ward Secretariats effectively duly imparting necessary training to the functionaries.

The Commissioner, PR&RD is authorized to re-designate Ward Secretariats as Village Secretariats, Ward Volunteers as Grama Volunteers in case of any Nagar Panchayat / Municipality notified as Grama Panchayat. Further, he/ she shall complete the entire process and ensure functioning of said Village Secretariats effectively duly imparting necessary training to the functionaries.

The Director, GV/1/1/V&VS/1/11S, Vijayawada is authorized to migrate the Clusters and Data from Rural to Urban Areas and vice versa.

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