AP RPS-2022 Certain Instructions to DDO for Pay Fixation

AP Finance Department has issued PRC-2022 related circular memo:1249673/11/755/2020/PC-TA/2022 Dt: 19/01/2022 regarding procedural instructions for fixation of new pay as per RPS-2022. For these certain instructions issued to DDO. DDO should login to the website https://payroll.herb.apcfss.in  which is  meat for PRC fixation and follow the instructions as follows.

AP Govt has issued G.O.Ms.No.1 and Go.Ms.No.8 which related to implementation of RPS-2022 and revising the pay scales of the AP Govt employees. DDO has to follow while preparing the PRC Fixation to their employees. In adding to that the fixation procedure while preparing RPS-2022 in the website https://payroll.herb.apcfss.in as follows.

Procedure to Prepare PRC-2022 Fixation

(i) Basic pay shall be fixed in the Revised Pay Scales, 2022 duly merging the existing basic pay with the DA as on 1-7-2018 (30.392%) along with a fitment benefit of 23%. The existing Basic Pay in RPS 2015 shall be multiplied with a factor of 1.53392 to arrive the new pay in RPS 2022. If the pay so arrived doesn’t exactly match the pay slabs in the new scales, the nearest next higher slab shall be adopted for fixation of new pay in the RPS 2022.
(ii) For the employees drawing stagnation increments in the RPS 2015, the revised pay in the RPS 2022 shall be fixed by merging their basic pay and stagnation increments in RPS 2015 and following the procedure mentioned in Para (i) above. In case, the revised pay exceeds maximum Pay of RPS 2022, stagnation increments of the RPS 2022 shall be added upto a maximum of 5 stagnation increments to accommodate proper fixation in the new scales.
(iii) Orders were also issued for implementation of modified HRA rates and dispensing with City Compensatory Allowance (CCA).
(iv) The Revised Pay Scales will be implemented notionally from 01-07-2018 with monetary benefit from 01-04-2020
(v) The salary in the Revised Pay Scales, 2022 will be paid from the month of January, 2022
payable in February, 2022.

2 .Further, GO Ms8 orders were issued for implementing all the five pending Dearness Allowances from January 2022 salary payable in February 2022 on wards in the Revised Pay Scales, 2022.

3 To facilitate the Pay Fixation in the Revised Pay Scales, 2022, the APCFSS has developed a new module for HRMS which is available at https://payroll.herb.apcfss.in. The user manual for the entire activity is available at cfms.ap.gov.in. All the DDOs and Treasury Officers/PAOs are required furnish the requisite details in the formats prescribed in the new software module.

(i) The new software module automatically displays the list of employees under each DDO.
(ii) A drop-down window exhibits the list of existing Pay Scales and slabs in the RPS, 2015.
(iii) The DDO shall select the correct Pay scale & Basic Pay of the concerned employee, who are drawing the salaries in RPS, 2015, with reference to his/ her life-cycle events strictly as per the Service Records for the period from 01-07-2018 to 31-12-2021 in the existing RPS, 2015 Pay scales.
(iv) After completion of the above data entry, the D00 shall confirm the data entered with his credentials by affixing e-signature and submit to the Treasury Office/ PAO
(v) The Treasury Officer/ PAO shall verify with reference to the Service Record, the Basic Pay data submitted by the ODO from 01-07-2018 to 31-12-2021.
(vi) The Treasury Officer/ PAO can edit/ modify the data before confirmation as per the Service Record of the Government servant concerned.
(vii) On confirmation of the data by the Treasury Officer / PAO, the pay fixation will be processed by the System.
(viii) The Pay Fixation Slip is auto generated by the system with details of revised pay entitled to the employee in the RPS, 2022 from 1-7-2018 to 1-1-2022 corresponding to the pay change details of RPS 2015 confirmed by Treasury Officer/PAO.
(ix) The system generated Pay Fixation slips will be made available in the ODO login and Treasury Officer/PAO login at https://jpayroll.herb.apcfss.in.
(x) The Revised f’ay as on 1-1-2022 reflected in the system generated Pay Fixation Slip shall be utilised by the D00 for generating the pay bill for the month of January’ 2022.
(xi) After processing the salary bills for the month of January 2022, the DDOs and Treasury Officer/PAO shall verify the system generated Pay Fixation Slips & after satisfying themselves about the correctness affix the same in the Service Register of the
concerned employee duly attested.
(xii) In case any discrepancy is detected in the system generated Pay Fixation Slips, the same shall be brought to the notice of DTA/PAO by Treasury officer/PAO who in turn, after verification, refer it to the Finance (PC-TA) Department along with a detailed note on the
discrepancy and the proposed new pay duly quoting the relevant rules. (xiii) After verification of the details submitted by the OTA/PAO, Finance (PC-TA) Department shall confirm the system generated revised pay (or) revise the pay as suggested by the
DTA/PAO.
(xiv) The process of verification the Pay Fixation Slips in RPS 2022 & fixation in the Service Registers of employees shall be completed latest by 31″ March 2022 and confirmed by the ODO and the Treasury Officer/PAO by affixing their digital signatures in the Pay
Fixation module.

Responsibilities of DDO while Preparing the PRC Fixation

i.The correctness of data input is the responsibility of the DDO/ Treasury Officer/ PAO. Hence, for any in-correct information
in the input of Basic Pay, the DDO/ Treasury Officer/ PAO shall be solely responsible.The existing orders on special pay and other allowances shall hold good, till further orders.

ii .For claiming the DA & PRC arrears, a separate module will be developed by APCFSS and will be made available along with instructions for operation of the same in due course.

iii. All the Heads of Departments are requested to issue necessary instructions to the Departmental Officers under their control to follow the above instructions scrupulously.

iv.Any further clarification in this regard can be obtained from the Finance (PC-TA) Department.

Download Procedure to Prepare PRC-2022 Fixation and Instructions Click Here

Download AP Go.1 PRC 2022 Revised Pay Scales Click Here